Leave of absence
- Students must apply for and receive permission to take a leave of absence during the period announced by the Graduate School each semester when they are unable to attend more than one-third of the classes.
However, you may apply outside the notice period if you take a leave of absence for other unavoidable reasons, such as enlistment in the military, pregnancy, childbirth, childcare, illness, or starting a business.
Application period
- 1st semester : January - February
- 2nd semester : July - August
* Must be enrolled to take a leave of absence after the beginning of the semester.
* For more information, see Community → Announcements, the post on the academic calendar for each semester.
Application process for leave of absence and extension of the leave of absence
- Leave of absence: Fill out the Leave of Absence Form → Meet with your advisor (via your major advisor, signature required) → Return library books (library signature required) → Check with the International Education Institute (for international students) → Submit the Leave of Absence Form and supporting documents (Department office) → Departure report for those who are eligible for reserve forces training (Reserve Forces) → Leave of absence approved (Graduate School Office)
- Extension of the leave of absence: Complete Leave of Absence Form (Extension of Leave of Absence) → Submit Leave of Absence Form and supporting documents (Department office) → Leave of absence approved (Graduate School Office)
Note for Taking a Leave of Absence
- 1Students may not take a leave of absence during the first semester after enrollment. However, if you are unable to attend more than one-third of the classes due to illness, pregnancy, childbirth, military enlistment, etc., you may be granted a leave of absence.
- 2Those submitting a leave of absence application must, in principle, submit it before the start of the semester , and after the start of the semester, the tuition for that semester must be paid . ( General leave of absence is not possible if tuition is not paid .)
- 3If you wish to extend your leave of absence, you must submit a leave of absence extension application and receive approval. The leave of absence period cannot exceed two consecutive semesters .
- 4Students whose leave of absence has expired must submit a reinstatement application before the start of the relevant semester and register within the registration period .
However, students who return to school for special reasons may be allowed to return within one month of the beginning of the semester. - 5Scholarship eligibility criteria for international students
- If you take a leave of absence before being selected as a scholarship recipient : Excluded from being selected as a scholarship recipient
- If you take a leave of absence without registering after being selected as a scholarship recipient : The scholarship will be canceled.
Types of Leaves of Absence and Required Documents
| Type | Application Period | Required Documents | Note |
|---|---|---|---|
| General Leave of Absence | Specified period (See Announcements → Academic Calendar) |
Leave of absence form, tuition payment receipt (after the beginning of the semester) | |
| Military Leave of Absence | Whenever | Leave of absence form, enlistment letter (Certificate of service) | |
| Pregnancy, Maternity, and Parental Leave | Whenever | Leave of absence form, pregnancy & birth certificates, and proof of family relationship | |
| Sick Leave of Absence | Whenever | Leave of absence form, medical certificate from a general hospital for treatment of 4 weeks or more |
Standards for Recognizing and Refunding Tuition Fees for Students on Leave of Absence
| Point of leaving | Tuition credit recognition upon reinstatement | Amount needed to be paid upon reinstatement | Tuition refund withdrawal |
|---|---|---|---|
| More than 30 days before the start of the semester | Full tuition credit | None | Deduct the admission fee and refund 5/6 of the tuition |
| From 30 days after the start of the term to 60 days before the end of the term | 2/3 tuition credit | 1/3 of tuition | Deduct the admission fee and refund 2/3 of the tuition |
| From 60 days after the start of the term to 90 days before the end of the term | 1/2 tuition credit | 1/2 of the tuition | Deduct the admission fee and refund 1/2 of the tuition |
| 90 days after the term start date | No tuition credit | Full tuition | No refunds |
Reinstatement
- This is the application process for returning to school after the leave of absence period has ended. If a student on leave of absence wishes to return to school, he or she must apply for reinstatement during the reinstatement application period for the relevant semester and must pay the tuition and register for courses.
Application Process
- Fill out the application form → Interview with the advisor (via the head of department (signature required)) → Submit the application form and visa application materials (for international students) (department) → Approval for reinstatement (graduate school (department)) → Pay tuition and register for courses
Application Period
- 1st Semester: January-February, 2nd Semester: July-August
* For more information, see Community → Announcements, the post on the academic calendar for each semester.
Payment of Tuition for Returning Students
- After applying for reinstatement, you must complete registration within the registration period.
- Those who paid their tuition before taking a leave of absence will have their tuition recognized according to the tuition recognition standards in effect at the time of taking a leave of absence.
- Those who do not pay their tuition within the designated registration period after reinstatement will have their reinstatement canceled.
Disenrollment
- You may be disenrolled if you fall under any of the following.
* Failure to return to school without good cause one month after the end of the leave of absence period (non-reinstatement disenrollment)
* Failure to register within the prescribed period without good cause (non-registration disenrollment) * Withdrawal (withdrawal disenrollment)
Withdrawal
- If a student wishes to give up his/her status due to personal reasons or other reasons, he/she must fill out a withdrawal form and submit it after meeting with his/her advisor (via the department head).
Withdrawal application procedure
- Fill out the withdrawal form → Meet with the advisor (via the department head (signature required)) → Return library books (library signature required) → Submit documents related to the withdrawal form and tuition refund (copy of passbook and ID card) → Fill out and submit the withdrawal tuition refund request form → Approval of withdrawal and tuition refund (Graduate School Office)
Criteria for Tuition Refunds for Withdrawing Students
| When to withdraw | Refunded amount | Note |
|---|---|---|
| Until one day before the start of the semester (admission day for new students) | Full tuition refund | |
| More than 30 days before the start of the semester | Deduct the admission fee and refund 5/6 of the tuition | |
| From 30 days after the start of the term to 60 days before the end of the term | Deduct the admission fee and refund 2/3 of the tuition | |
| From 60 days after the start of the term to 90 days before the end of the term | Deduct the admission fee and refund 1/2 of the tuition | |
| 90 days after the term start date | No refunds |